Fidevo AI Labs · IT, documents and identity
How Gearstead would work
The intended workflow, in plain terms. Nothing below is running yet; it is the specification the build would follow.
- 01
Record the asset
Each item of hardware, each licence and each piece of physical equipment is entered once, with a named owner and a location. The register is the single list, not a copy of one.
- 02
Move it through the lifecycle
An asset sits at exactly one stage: ordered, provisioned, in use, in repair, retired or disposed. Changing stage is a deliberate action, so the register reflects reality rather than the last spreadsheet edit.
- 03
Log every assignment
When an asset changes hands the previous holder is closed off and the new one opened. The result is an assignment history per asset: who has had it, and since when.
- 04
Track warranty and renewal dates
Warranty end dates and licence-renewal dates are held on the asset, and reminders are raised ahead of the date so cover does not lapse and renewals are not paid for equipment already retired.
- 05
Close it out with evidence
Retirement and disposal write a depreciation and disposal record, so finance and compliance can see what the asset was worth, when it left, and how it went.